Next Admin | Catalog Import

THIS ARTICLE IS FOR THE SHOPGATE CURBSIDE PRODUCT ONLY

The Catalog > Upload Data tab allows you to easily upload category, product, and inventory information. Depending on your Shopgate integration, you can use a Shopgate template or use the inventory REST endpoints to upload catalog data. You can also download existing catalog data (Category & Products) in our curbside CSV directly from this module.

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Download Catalog Data

When you click on a "Download" link under category or products, you will trigger a new export to be created. The export can take several minutes to complete depending on the size of the catalog, however once complete you will receive an email with a link to download the file. This will be in the same file used for uploading CSV into the Shopgate platform.

Formatting the CSV Files

You can upload the catalog data via a CSV file, using any inventory system. To prepare the CSV files to upload, you must follow the expected format. Click Download CSV to view the sample CSV files that show you how to format your data. Field names are not case sensitive. If this is your first time uploading content, begin with the Category Upload and then proceed in order to the Product and Inventory uploads.

Note that each catalog entry contains the following field:

Import Type: Indicates if record (row) is an "Add / Change” or "Delete." A value of "AC" indicates that the record should be added if it is not already present or updated if it is already present. A value of "D" indicates that the record should be deleted from the system. If you do not provide a value for this field, the import type will default to “AC.”

Category CSV

The Category CSV establishes the framework for uploading products and inventory. These categories are required to create a product taxonomy so customers can browse the catalog. Most ecommerce and POS systems have an existing taxonomy you can export.

FieldName	Required	Description	Type	Max Length	Default Values
ImportType	Required, but has fallback	Indicates if record (row) is an "Add / Change", or "Delete". A value of "AC" indicates that the record should be added if it's not already present or updated if it is already present. A value of "D" indicates that the record should be deleted from the system.	Text	3	If no value is present the record will be defaulted to "AC".
CategoryCode	Required	Primary key or record identifier for a product category	Text
Name	Required	User friendly name of a product category	Text
SequenceID	Required, but has default	The order that the categories will be displayed	URL	255	If no value is present the order in the import file will be used.
ParentCategoryCode	Required, but has default	Code of the parent category code for hierarchy creation	Text		If no value is present this category will not be nested
Image	Required, but has default	URL to a category image	URL	255
CategoryDescription	Required, but has default	Short description of a product category	Text	255

Product CSV

The Product CSV provides key information about each product. Each row represents a product record. Every product variant requires its own record entry. Configurable products can have up to three options (e.g. size, material, color).

FieldName	Required	Description	Type	Max Length	Default Values
ImportType	Required, but has fallback	Indicates if record (row) is an "Add / Change", or "Delete". A value of "AC" indicates that the record should be added if it's not already present or updated if it is already present. A value of "D" indicates that the record should be deleted from the system.	Text	3	If no value is present the record will be defaulted to "AC".
ProductCode	Required	Primary key or record identifier for a sales item	Text
Sequence	Optional	Product rank sort order.	Number		A number 1 to n.
localecode	Required, but has fallback	Locale code for the catalog / item record	Text	5	By default this will be set to the default locale code on the merchant account.
currencycode	Required, but has fallback	Currency code for the catalog / item record	Text	3	By default this will be set to the default currency on the merchant account.
Name	Required	User friendly product name that is displayed / used in the category list, product detail, cart, order, order confirmation, order summary, and in some notificiations.	Text	255	Item name
shortdescription	Optional	User friendly product short description that is normally displayed on the category list page and on the product detail page	Text	500	Optional quick decription of a product
longdescription	Required, but has fallback	User friendly product long description that is normally displayed on the product detail page	Text	65535	Optional long "detailed" decription of a product
ProductImages	Required, but has fallback	Optional list of product images	URL	255	Optional, but recommended, link to a product image URL that will be used in category lists and on the PDP. A list of multiple URLs can be provided. URLs delimited by a tilde ~
sku	Required, but has fallback	Item Stock Keeping Unit Code	Text	255	If no value is present the record will be defaulted to the ProductCode value
upc	Required, but has fallback	Optional UPC or Barcode number for search / discovery	Text	255	Optional field that enables additional search options for this product that is generally set to BARCODE or UPC value of the product
mfgpartnum	Required, but has fallback	Optional Manufacturing part number for search / discovery	Text	255	Optional field that enables additional search options for this product
itemprice	Required	Item price per quantiy ordered	Decimal	8,2	Item Price
Status	Required	Item status	Text	{Active,Inactive}	If no value is present the record will be defaulted to "Active"
saleprice	Required, but has fallback	Item price value for items on sale, will be displayed a strike through price normally	Decimal	8,2
PriceUnitOfMeasure	Required, but has fallback	Default unit of measure for a item price unit	Text	10	If no value is present the record will be defaulted to "Each"
ItemUnitOfMeasure	Required, but has fallback	Default unit of measure for a product	Text	10	If no value is present the record will be defaulted to "Each"
ModelType	Required	Sets the "model" or type of a product record.	Text	{Standard, Configurable, Variant}
InventoryManaged	Required, but has fallback	Inventory management setting for this product. Denotes if inventory is tracked / managed for a product record	boolean	{True, False}	If no value is present the record will be defaulted to "False"
InventoryTreatment	Optional	Allows you to set the how the product should be displayed when out of stock.	Text	{hideInStorefront, showOutOfStock}
ParentProductCode	Optional, no fallback	Parent Product Code for variant product records	Text	255	If the record is a type of Variant, then this field is required and must reference the "Parent Product Code" that will enable the configuration of this product.
TaxClass	Required, but has fallback	Product specific tax class	Text	255	If no value is provided, the configurated default product tax class will be used. Tax classes are set up in the Admin under Settings > Taxes
FulfillmentMethods	Required	A list of supported / enabled fulfillment methods for this product.	Text	{directShip, BOPIS, ROPIS}	If no value is present the record will be defaulted to "ROPIS"
Properties	Required, but has fallback	A list of key value pairs for product properties that can be used to provide additional information on product specs or properies to help shoppers find additional product details. These are displayed on the product detail page.	Text Key / Value	Key(255):Value(255)	Name / Value pairs and a single product have currently have any number of unique properties. They are formatted as follows in the properties field: DisplayedAttributeName:DisplayedAttributeValue Ie: Department:Grocery To send more than one property per product each name/value pair should be seperated with a value sub-delimiter which is set to "~". Ie: "Department:Grocery~Size:24 16oz Cans""
Categories	Required	List of category names that the product should be listed in	Text	255	Name of the categories (must match existing categories) that the product should be listed in. Must be tilde delimited
CategoryCode	Required	List of category codes that the product should be listed in	Text	255	Code of the categories (must match existing categories) that the product should be listed in. If both this and Categories field are present on the record this one will be used and the Categories field will be ignored.
ProductOption1	Optional, no fallback	Name of First Product Option	Text	255	First configurable option for a "configurable" product or the first set value for a product "variant". The product option fields (1-3) and their value fields, along with the ParentProductCode field are used for "configurable products" or "Parent/Child Products" Ie: T-Shirt that comes in Small, Medium, or Large."
ProductOption1Value	Optional, no fallback	ParentProduct: List of possible values of variant configurations Variant: Single value of variant record	Text	255	First configurable list of options for a "configurable" product or the first set value for a product "variant"
ProductOption2	Optional, no fallback	Name of Second Product Option	Text	255	Second configurable option for a "configurable" product or the first set value for a product "variant"
ProductOption2Value	Optional, no fallback	ParentProduct: List of possible values of variant configurations Variant: Single value of variant record	Text	255	Second configurable list of options for a "configurable" product or the first set value for a product "variant"
ProductOption3	Optional, no fallback	Name of Third Product Option	Text	255	Third configurable option for a "configurable" product or the first set value for a product "variant"
ProductOption3Value	Optional, no fallback	ParentProduct: List of possible values of variant configurations Variant: Single value of variant record	Text	255	Third configurable list of options for a "configurable" product or the first set value for a product "variant"

Inventory CSV

FieldName	Required	Description	Type	Max Length	Default Values	Comments
ImportType	Required, but has fallback	Indicates if record (row) is an "Add / Change", or "Delete". A value of "AC" indicates that the record should be added if it's not already present or updated if it is already present. A value of "D" indicates that the record should be deleted from the system.	Text	3	If no value is present the record will be defaulted to "AC".
productCode	Required	Primary key or record identifier for a sales item	Text			In many cases product code and SKU are the same for merchants, however they can be different. The product code acts as the primary key in the Shopgate system for a sales item. example: "MTH-001"
sku	Required	Item Stock Keeping Unit Code	Text	255	If no value is present the record will be defaulted to the ProductCode value
locationCode	Required	Indicates the location code for this inventory record	Text	255	Must match existing setup location code	example: "en-us"
onHand	Required	The numberic on hand count of this item at this location	Number		Must be a whole number
safetyStock	Required, but has fallback	The quatity of inventory that you would like to no be availble for digital orders, thus reserving them for Walk-ins	Number		Must be a whole number
bin	Required, but has fallback	Aisle, Row, Shelve Location for where this item is locationed in the store	Text	50		example: 45-12
binLocation	Required, but has fallback	Shelve location for this item in this location	Text	50		example: 123

Uploading CSV Files

Once you have properly formatted your CSV files, simply drag and drop each file into the appropriate box to upload your data. The data begins to process immediately and may take up to 15 minutes. Once the upload completes, details for the category, product, and inventory are available in their respective tabs.

Magento Integration

Shopgate has connectors for both Magento 1 and Magento 2 that will help you manage categories, products, and inventory dynamically. Please contact support@shopgate.com for more information.

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